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USDA/State Agency Meeting: December 2-5, 2019

Renaissance Arlington Capital View Hotel, Arlington, VA

2019 USDA/State Agency Meeting Documents
End of Meeting Survey

Schedule At A Glance

December 2, 2019
Track 1:

8:00AM – 5:00PM Registration

8:00AM – 11:30AM: Training Culturally Diverse Groups

Session Description/Format/Interactivity Plan:

Training Culturally Diverse Groups curriculum was to assist you in acquiring the knowledge and skills needed to effectively deliver trainings to culturally diverse groups, as well as encourage further professional development. This course was also designed to be interactive so that the participant is actively involved in the learning process. 

Presenters/Speakers/Panelists:

Speaker: Christanne Smith Harrison, ICN Consultant

Location: Studio D

Session End Result/Take-Away:

Able to explain the importance of learning about the target audience. Able to define and identify various forms of diversity. Can describe the concept of culture. Can define and demonstrate cultural awareness, sensitivity, and culture. Can apply guidelines that will aid in community building.
Track 2:

8:30AM – 9:30AM: New USDA/ICN Collaborative Initiatives

Session Description/Format/Interactivity Plan:

Come explore firsthand ICN’s new online development projects, created in collaboration with USDA FNS, that offer resources and support for Child Nutrition Professionals. ICN will highlight and discuss these new online resources: 

  • Child Nutrition Sharing (CNSS)
  • Child Nutrition Recipe Box (CNRB)
  • Culinary Institute of Child Nutrition (CICN)
  • Interactive Food Buying Guide Online Courses

Presenters/Speakers/Panelists:

Johnathan Bishop, ICN

9:30AM – 10:30AM: Team Nutrition and ICN Resources for CACFP and SFSP Programs

Session Description/Format/Interactivity Plan:

Come discover USDA Team Nutrition’s (TN) and the Institute of Child Nutrition’s (ICN) resources available to support you in supporting successful CACFP and SFSP Programs. Learn about dynamic nutrition materials, resources, and trainings available to assist your program operators:

  • Meet USDA nutrition requirements successfully;
  • Offer dynamic multicultural menus and resources;
  • Equip staff with the necessary skills to be confident;
  • Engage children and parents with fun and educational games, hands-on activities, and attention-grabbing newsletters.

Also, learn how to join USDA’s CACFP network for ongoing opportunities to receive new resources and share ideas to support healthy nutrition and physical activity environments.

Presenters/Speakers/Panelists:

Moderator: Jennifer Carlson, USDA FNS;

Speakers: USDA FNS: Kaylyn Padovani, Kaushalya Heendeniya, Mydina Thabet

Location: Salons 1 – 4

Session End Result/Take-Away:

Attendees will have an increased awareness of current Team Nutrition (TN) and the Institute of Child Nutrition’s (ICN) resources available to help your State’s CACFP and SFSP program operators plan, prepare, and serve meals that meet nutrition standards.

10:30AM – 11:30AM: Lead the Way! Voice Your Needs for CACFP and SFSP Training and Resources

Session Description/Format/Interactivity Plan:

ICN will be conducting a listening session to discover the education and training resource needs of State agencies pertaining to both the CACFP and SFSP programs.

Presenters/Speakers/Panelists:

Speaker: Dr. Keith Rushing, ICN, ARD

Session End Result/Take-Away:

Participants will provide education and training needs to lead the way for future ICN and USDA resource development.
Track 3:

9:30AM – 11:30AM: Putting a Bow on the State Agency Directors’ Meeting

Session Description/Format/Interactivity Plan:

During this session, State Child Nutrition Directors will regroup to identify and discuss next steps from their convening this summer. Directors will engage in discussion and provide feedback on the key points raised, identify and assign action items for implementation, and reach consensus on the greatest opportunities for additional technical assistance, guidance and support from USDA FNS.

Presenters/Speakers/Panelists:

Moderators: Tamika Boone, GA; Angela Olige, TX; Monica Herrera, MN; Melissa Conner, AZ; Vonda Ramp, PA

Speaker: Lakeisha Hood, FL

Location: Studio B

Session End Result/Take-Away:

Attendees will leave this session with an understanding of the issues of highest importance to State Child Nutrition Director’s, what actions Director’s are taking under their own volition to mitigate those issues, identified areas for USDA-FNS support, and an idea of the timeline in which results can be expected.

11:30AM – 12:30PM: Lunch (on your own)

12:30PM – 2:00PM: Executive Training Session: Identifying & Investigationg Compliance Red Flags

Session Description/Format/Interactivity Plan:

The Federal Bureau of Investigation (FBI) will educate State agencies on the topic of charitable fraud; how charitable organizations defraud people and the government.  The USDA Office of Inspector General (OIG) will discuss a compilation of examples of charitable fraud discovered in the Child Nutrition Programs. State agencies will feel empowered and gain confidence with determining when red flags may be potential signs of fraud, as well as knowledgeable about when and how to report them to a higher investigative authority. Speakers will be available to answer questions after the Executive Session.

Presenters/Speakers/Panelists:

Speakers: Shannon Bieniek, Federal Bureau of Investigation, Economic Crimes Unit and Grant Friday, USDA Office of Inspector General

Location: Salons 1–4

2:00PM – 3:00PM: Breakout Session: Common ME Findings for SFSP

Session Description/Format/Interactivity Plan:

USDA will present on the top Summer Food Service Program Management Evaluation findings and their corresponding regulation. Table discussions will follow and focus on one of the findings, and identification of solutions.

Presenters/Speakers/Panelists:

Speaker: Cassandra Morgan, USDA FNS

Location: Studio B

2:00PM – 3:00PM: Breakout Session: The Great Uncovering: Identifying Falsification & Fabrication of Documents

Session Description/Format/Interactivity Plan:

In today’s electronic age, it is easier to create official looking documentation. How do you know if the bank statement from that national bank is really from them? How about that major grocer and retailer receipt? Sounds like a great topic for “The View”. Come hear a vibrant and lively discussion on identifying, assessing, and rendering findings for false and fabricated documents. Leave with greater awareness of how you can ensure those “official” documents you receive are in fact, official. Repeated at 3:15 – 4:15

Presenters/Speakers/Panelists:

Moderator: Angela Olige, TX

Speakers: USDA (TBD), Judy Stracener, LA; Lakeshia Hood, FL; Catherine Wright-Steele, TX

Location: Studio C

Session End Result/Take-Away:

Great awareness of how to assess sponsor-submitted documentation.

2:00PM – 3:00PM: Breakout Session: Imminent Threat/Health & Safety

Session Description/Format/Interactivity Plan:

Participants in this session will focus on how to identify an imminent threat to health and safety and the application of the serious deficiency process.

The session will be lecture and scenario-based. The session will begin with a presentation by USDA. After the presentation, participants will be separated in groups and be provided scenarios. Groups will discuss how they would approach each scenario.

Presenters/Speakers/Panelists:

Moderators: Dustin Melton, OR; Melissa Conner, AZ: Kenny Barnes, AZ

Speakers: Barbara Smith, USDA; Dustin Melton, OR; Melissa Conner and Kenny Barnes, AZ

Location: Studio D

Session End Result/Take-Away:

Participants will have a better understanding of how to identify an imminent threat to health and safety and the subsequent process.

2:00PM – 3:00PM: Breakout Session: Risk Assessment for Monitoring

Session Description/Format/Interactivity Plan:

Some institutions are at risk of having significant management and operational problems while administering the CACFP. However, how do you identify these institutions? During this session, you will hear how other states have implemented risk assessment practices in their states to help identify institutions with potential compliance issues.

*GA presents on risk assessment practices used in their state (20 minutes) + MN presents on risk assessment practices in their state (20 minutes.)

Presenters/Speakers/Panelists:

Moderator: Tamika Boone, GA

Speaker: Ben Appling, GA; Jeanette Johnson-Reed, MN

Location: Studio E

Session End Result/Take-Away:

With an increased focus on program integrity within Child Nutrition programs, states are expected to identify potentially problematic institutions. Implementing an effective risk assessment process could help states meet this expectation.

2:00PM – 3:00PM: Breakout Session: CACFP Serious Deficiency e-Guide Electronic Resource

Session Description/Format/Interactivity Plan:

Join the Child Nutrition Office of Program Integrity (OPI) for an exciting early look at and demo of our CACFP Serious Deficiency e-Guide! The e-Guide will be an interactive, electronic guidance resource (still in development) designed to assist State agencies in their administration of the Serious Deficiency process by providing detailed recommendations for addressing non-compliance issues observed in the course of a review. In addition to sharing a working demo of the e-Guide, OPI staff will be on hand to provide a comprehensive summary of progress to date, answer questions, and solicit stakeholder feedback.

Presenters/Speakers/Panelists:

Moderator: Janis Johnston, USDA FNS

Speakers: Janis Johnston, Ed Harper, Tim Wepplo, Kevin Maskornick, USDA FNS

Location: Studio F

Session End Result/Take-Away:

Participants will learn about a new, upcoming guidance resource that they will use to assist their reviews and corrective actions for the CACFP.

3:00 – 3:15: Break

3:15PM – 4:15PM: Breakout Session: Common ME Findings for CACFP

Session Description/Format/Interactivity Plan:

USDA will present on the top CACFP Management Evaluation findings and their corresponding regulations. Table discussions will follow and focus on specific findings and identification of solutions.

Presenters/Speakers/Panelists:

Speaker: Suzanne Diggs, USDA/FNS

Location: Studio B

3:15PM – 4:15PM: Breakout Session: The Great Uncovering: Identifying Falsification & Fabrication of Documents (repeat)

Session Description/Format/Interactivity Plan:

In today’s electronic age, it is easier to create official looking documentation. How do you know if the bank statement from that national bank is really from them? How about that major grocer and retailer receipt? Sounds like a great topic for “The View”. Come hear a vibrant and lively discussion on identifying, assessing and rendering findings for false and fabricated documents. Leave with greater awareness of how you can ensure those “official” documents you receive are in fact, official.

Presenters/Speakers/Panelists:

Moderator: Angela Olige, TX

Speakers: USDA (TBD), Judy Stracener, LA; Lakeshia Hood, FL; Catherine Wright-Steele, TX

Location: Studio C

Session End Result/Take-Away:

Great awareness of how to assess sponsor-submitted documentation.

3:15PM – 4:15PM: Breakout Session: Imminent Threat/Health & Safety (repeat)

Session Description/Format/Interactivity Plan:

Participants in this session will focus on how to identify an imminent threat to health and safety and the application of the serious deficiency process.

Presenters/Speakers/Panelists:

Moderator: Dustin Melton, OR; Melissa Conner, AZ; Kenny Barnes, AZ

Speakers: Barbara Smith, USDA; Dustin Melton, OR; Melissa Conner and Kenny Barnes, AZ

Location: Studio D

Session End Result/Take-Away:

Participants will have a better understanding of how to identify an imminent threat to health and safety and the subsequent process.

3:15PM – 4:15PM: Breakout Session: Risk Assessment for Monitoring (repeat)

Session Description/Format/Interactivity Plan:

Some institutions are at risk of having significant management and operational problems while administering the CACFP. However, how do you identify these institutions? During this session, you will hear how other states have implemented risk assessment practices in their states to help identify institutions with potential compliance issues.

Presenters/Speakers/Panelists:

Moderator: Tamika Boone, GA

Speakers: Ben Appling, GA; Jeanette Johnson-Reed, MN

Location: Studio E

Session End Result/Take-Away:

With an increased focus on program integrity within Child Nutrition programs, states are expected to identify potentially problematic institutions. Implementing an effective risk assessment process could help states meet this expectation.

3:15PM – 4:15PM: Breakout Session: Nontraditional SFSP Sites

Session Description/Format/Interactivity Plan:

Attendees will learn how participation in SFSP can increase utilizing nontraditional site models. The presentation will highlight examples of non-traditional SFSP sites from the NERO region.Discussion will include site descriptions, challenges and other factors contributing to successful participation.

Presenters/Speakers/Panelists:

Speaker: Irene Sedlacko, MA

Speakers: NERO SA SFSP Staff

Location: Studio F

4:15PM – 5:00PM: Wrap-Up Discussion: Breakout of States by Size

Session Description/Format/Interactivity Plan:

An opportunity to discuss the day’s topics in a more informal setting with your peers based on size of states.

Group #1 — Blue      Studio C

Group #2 — Red       Studio E

Group #3 — Green   Studio D

Group #4 — Orange Studio B

December 3, 2019
8:00AM – 5:00PM

Registration

7:30AM – 8:30AM: Continental Breakfast

8:30AM – 10:00AM: General Session: USDA and ICN Updates

Session Description/Format/Interactivity Plan:

This session will provide an update from USDA Food and Nutrition Service leadership, reviewing highlights of the past year as well as what’s new and what’s next in the CACFP and SFSP. This session will also feature updates from ICN on their latest tools and resources.

Presenters/Speakers/Panelists:

Speakers: Cindy Long, Deputy Administrator, Child Nutrition Programs, USDA FNS; Aleshia Hall-Campbell, Executive Director, ICN

Location: Salons 1–4

10:00AM – 10:15AM: Break

10:15AM – 11:45AM: Executive Training Session: VCA and Eligibility

Session Description/Format/Interactivity Plan:

Speakers will focus on the application component of VCA for new institutions. They will address different methods and tools Ohio and Texas use to verify VCA.

Presenters/Speakers/Panelists:

Moderator: Monica Herrera, MN

Speakers: Teresa Cornett, TX

Location: Salons 1–4

11:45AM – 12:30PM: Breakout Sessions (4); State Sharing Discussions: Breakout of States by Size

Session Description/Format/Interactivity Plan:

An opportunity to discuss the VCA and Eligibility session in a more informal setting with your peers based on size of states. 

Group #1 — Blue      Studio C

Group #2 — Red       Studio E

Group #3 — Green   Studio D

Group #4 — Orange Studio B

12:30PM – 1:30PM: Networking Lunch

Networking Lunch; Pamilyn Miller, USDA FNS

Location: Pre-Function Area and Salons 1 – 4

1:30PM – 2:30PM: Executive Training Session: Partnering and Outreach

Session Description/Format/Interactivity Plan:

Developing meaningful partnerships is a key strategy for program success.  This session focuses on national partners, their current child nutrition initiatives and how these initiatives can assist State agencies in staff development, program growth, and improvement.

Presenters/Speakers/Panelists:

Moderator: Melissa Conner, AZ

Speakers: Crystal Fitzsimmons FRAC, SFSP/At-Risk Afterschool Meals; Geri Henshy FRAC, CACFP; Cari Muggenbur CACFP National Professional Association

Location: Salons 1–4

2:30PM – 3:30PM: Breakout Session: Farm to Summer Beginning in September

Session Description/Format/Interactivity Plan:

This interactive session, utilizing case studies, will highlight strategies, best practices, and creative partnerships State agencies and local sponsors can use to enhance Farm to Summer. USDA will identify pre-planning best practices, guidelines, and programs that make significant contributions to the development, implementation, and growth of an innovative farm to summer program.

Presenters/Speakers/Panelists:

Moderator: April Catchings, MS

Speaker: Samantha Benjamin-Kirk, USDA FNS

Location: Studio B

Session End Result/Take-Away:

Participants will be able to identify funding and resources that support farm to summer activities.

Participants will be able to identify farm to summer stakeholders and partnering organizations that contribute to program success.

Participants will learn best practices for integrate nutrition and agriculture-based activities to improve farm to school efforts.

2:30PM – 3:30PM: Breakout Session: Partnering & Outreach Discussion

Session Description/Format/Interactivity Plan:

Developing meaningful state-level partnerships is a key strategy for program success. This session identifies successful partnerships that promote state nutrition initiatives and program integrity. The Speakers will share highlights of the work necessary to maximize the quality of state-level partnerships and what success looks like in their states. They will share their current child nutrition initiatives and how these initiatives promote consistent statewide nutrition messaging and  practices.

Presenters/Speakers/Panelists:

Moderator: Mellissa Conner , AZ

Speakers: Erin Raczynski/Kenny Barnes (AZ), Kim Frinzell, CA

Location: Studio C

2:30PM – 3:30PM: Breakout Session: Regulatory Push/Pull: The Pros and Cons of State Meal Pattern Regulations

Session Description/Format/Interactivity Plan:

A healthy entrée discussion of the why, what, and how of implementing Federal meal patterns and state actions to exceed them, with a side item of a moderate dive into the challenge of implementing and regulating oz. equivalents for grains.

Presenters/Speakers/Panelists:

Moderator: Cheryl Johnson, KS

Speakers: USDA(TBD); Jill Ladd, KS; Beth Thorson, TX

Location: Studio D

Session End Result/Take-Away:

Meal Pattern: Intent of USDA Final Rule, why some states choose to exceed federal regulations as well as how and what they have accomplished. Grains Ounce Equivalents: USDA intent, challenges states have experienced and how they overcame them.

2:30PM – 3:30PM: Breakout Session: Onboarding New Sponsors & Institution

Session Description/Format/Interactivity Plan:

Participants in this session will learn best practices from other State agencies on how to effectively bring new sponsoring organizations and institutions into the CACFP and SFSP with the goal of ensuring successful program operation.

Presenters/Speakers/Panelists:

Moderators: Maggie Parker , VA; Dustin Melton, OR

Speakers: Kerri Link, CO;  Shanna Legier, LA; Courtney Jones, NC

Location: Studio E

Session End Result/Take-Away:

Participants will take away ideas/processes/procedures to prepare new CACFP and SFSP sponsors for successful program operation.

2:30PM – 3:30PM: Breakout Session: Streamlining CACFP: 3 year renewals

Session Description/Format/Interactivity Plan:

“Streamlining the CACFP” identified steps that State agencies can implement to streamline processes for both the State agency and Sponsor/Institution. In this session, USDA will identify what a State agency must collect from Sponsors/Institutions every year versus every 3 years, and two State agencies will present their approach to a 3-year renewal process that has saved time, money and staff sanity for program year start-up.

Presenters/Speakers/Panelists:

Moderator: Vonda Ramp, PA

Speakers: Andrea Farmer, USDA; Lorie State, PA; Brigette Hires, OH 

Location: Studio F

Session End Result/Take-Away:

Participants will receive the attached USDA chart and guidance.

3:30PM – 4:45PM: Break

3:45PM – 4:45PM: General Session: Managing the Fruit of Technology

Session Description/Format/Interactivity Plan:

Have you ever desired to know the story told by the massive amount of data you collect from sponsors? If you had that dream and started sowing seeds of effort to write that story only to be overwhelmed by the resulting harvest, then this session is for you! As USDA and two states discuss their data-driven decision-making approach, identify best practices that can assist you in creating or tweaking a plan that fits with your agency’s objectives and values.

Presenters/Speakers/Panelists:

Moderator: Angela Olige , TX

Speakers: Sandra Curwood, VA; John Tuley, TX; USDA (TBD)

Location: Studio B

Session End Result/Take-Away:

Participants will receive steps to follow to help them understand their state of readiness in utilizing data-drive decision making as a tool.

3:45PM – 4:45PM: Breakout Session: Farm to CACFP

Session Description/Format/Interactivity Plan:

Session will review current regulations and promising practices states are administering.

Presenters/Speakers/Panelists:

Moderator: Monica Herrera, MN 

Speakers: Molly Turnquist Butala, MN; Suzanne Henley, Washington, DC

Location: Studio C

Session End Result/Take-Away:

Multiple tools and techniques that can be used to expand farm related activities.

3:45PM – 4:45PM: Breakout Session: Monitoring of Sponsors of Unaffiliated Centers

Session Description/Format/Interactivity Plan:

Sponsors of unaffiliated centers present unique challenges for State agencies administering the CACFP. This session will address some of these challenges. During this session, you will hear from USDA on some of the sponsor and State agency expectations. Attendees will also have an opportunity to learn best practices that other states have implemented in monitoring sponsors of unaffiliated centers.

Presenters/Speakers/Panelists:

Speakers: Tamika Boone, GA; Rosie Daugherty, USDA SERO

Location: Studio D

Session End Result/Take-Away:

With limited guidance in the regulations regarding sponsors of unaffiliated centers, this session will provide attendees with an opportunity to learn how other states are managing these types of institutions.

3:45PM – 4:45PM: Breakout Session: USDA Research Update (CACFP/SFSP)

Session Description/Format/Interactivity Plan:

Join staff from FNS’s Office of Policy Support (OPS) and the Child Nutrition Office of Program Integrity (OPI) for a breakout session detailing findings and updates from USDA’s latest research on the Child and Adult Care Food Program and Summer Food Service Program. Focus areas will include program operations, characteristics, and integrity. At the conclusion of the formal presentation, we will open things up for Q & A as well as solicit audience input on future research priorities.

Presenters/Speakers/Panelists:

Speaker: Kevin Maskornick, USDA FNS 

Location: Studio E

Session End Result/Take-Away:

Participants will learn about new and upcoming research studies and findings from USDA on the CACFP and SFSP.

3:45PM – 4:45PM: Breakout Session: Best Practices for SFSP Training

Session Description/Format/Interactivity Plan:

This session will offer participants unique and innovative training strategies for operating successful Summer Meals Programs. There will be presenters from three (3) State Agencies (Maryland, Mississippi & Wisconsin) that will provide helpful resources that participants can incorporate into their Summer Food Service Program Trainings.

Each SA Panelist’s will present 15 minutes PowerPoint presentations. The final 10 minutes of the session will be Q & A’s with the panelists.

Presenters/Speakers/Panelists:

Moderators: Sara Harmon, MI; April Catchings, MS

Speakers: Bruce Schenkel, MD; Susie Q. Evans, MS; Amy Kolano, WI

Location: Studio F

Session End Result/Take-Away:

Attendees will learn best practices tips that can be used to incorporate into their Annual SFSP Trainings.

4:45PM – 5:15PM: Wrap-Up Discussion/State Assignment by Size

Session Description/Format/Interactivity Plan:

An opportunity to discuss the day’s topics in a more informal setting with your peers based on size of states. 

Group #1 — Blue      Studio C

Group #2 — Red       Studio E

Group #3 — Green   Studio D

Group #4 — Orange Studio B

December 4, 2019
7:00AM – 12:00PM

Registration

7:30AM – 8:30AM: Continental Breakfast
7:30AM – 8:30AM

Directors’ Only Breakfast (By Invitation)

Location: Studio B

Learn from other state leaders and work together to achieve greater synergy between states as well as USDA FNS!

8:30AM – 10:15AM: Executive Training Session: Financial Management: Moving Beyond Shallow Waters Without Drowning

Session Description/Format/Interactivity Plan:

Discover how to wade beyond the shallow waters of a cursory overview of sponsors financial documents into the deeper waters of critical assessment for 3 major financial management concerns: Grant Close Out Procedures, Cash Advances and Documentation Assessment. After an overview of regulatory citations, policy intent, and state experience, engage in collaborative peer-to-peer discussions to identify targeted actions that may help take your financial management process to the next level.

Presenters/Speakers/Panelists:

Moderators: Angela Olige, TX; Monica Herrera, MN

Speakers: Kim Frinzell, CA; Diane Golzynski, MI;  USDA (TBD)

Location: Salons 1–4

Session End Result/Take-Away:

Best practices that align with or enhance current processes to ensure sponsor success in financial management.

10:15AM – 10:30AM: Break

10:30AM – 11:30AM: Breakout Session: Determining Salary Reasonableness: Equity, Parity or Something Else

Session Description/Format/Interactivity Plan:

Reasonableness is one of those words whose definition is common yet looks uniquely different in action. In other words, we can all agree with the definition, but the outcome of our “reasonable” process can be diversely different. How do we resolve this conundrum? This session will highlight the ideological quagmire the topic of salary reasonable rests upon and their efforts to comply with Federal regulations of determining salary reasonableness.

Presenters/Speakers/Panelists:

Moderator: Vonda Cooke, PA

Speakers: Dustin Melton, OR; John Tuley, TX

Location: Studio B

Session End Result/Take-Away:

Different perspectives of achieving compliance with USDA regulations to determine salary reasonableness.

10:30AM – 11:30AM: Implementing the CORE Trainings

Session Description/Format/Interactivity Plan:

Participants will hear from State agencies who attended the CORE trainings and have since implemented the modules in their own states. State agencies will share takeaways, best practices, challenges, and tips for tailoring the trainings to their sponsors and institutions.

Presenters/Speakers/Panelists:

Moderator: Maggie Parker, VA

Speakers: Ron Walter, VA; Ruth Uhey, DE

Session End Result/Take-Away:

Participants will take away ideas/best practices to assist them in implementing the CORE modules in their own states.

10:30AM – 11:30AM: Breakout Session: Understanding Financial Records & Audits

Session Description/Format/Interactivity Plan:

This session will take you through financial reporting and financial audit/review basics.audits can be confusing based on the size and type of the organization.session will give you a basic knowledge of what financial records to request for a financial review and how to read these records.addition, we will identify the source documents, which make up the financial reports in order to have an understanding of potential back-up documentation to request.will be able to take the information learned in this session to use on your financial audits to enhance your comfort level and understand when to raise issues.This session is designed for attendees with and without general financial knowledge.

Repeated at 1:00 pm – 2:00 pm

Presenters/Speakers/Panelists:

Moderator: Monica Herrera, MN

Speakers: Emily Bainbridge, MN; Cari Muggenburg, WI

Location: Studio D

Session End Result/Take-Away:

Understanding of critical documents needed for review and how to assess where there are more serious problem areas.

10:30AM – 11:30AM: Breakout Session: Streamlining from Summer to At-Risk

Session Description/Format/Interactivity Plan:

Learn ways that Delaware DOE has provided guidance and training to potential At-Risk sponsors. Speakers will also review how their streamlined application process works to encourage sponsors to have sites transition from SFSP to CACFP At-Risk Meals.

Presenters/Speakers/Panelists:

Moderators: April Catchings, MS; Kenya Pennington, Laura Roth

Speakers: Amy Bianco, IL; Megan Kuchar, IL; Amy Beam, DE; Ruth Uhey, DE

Location: Studio E

Session End Result/Take-Away:

State agencies will learn innovative ways to encourage summer sponsors to transition to CACFP At Risk Program. Streamlining the application process, encouraging combined monitoring and providing training and technical assistance will all demonstrate ways to do this successfully.

10:30AM – 11:30AM: Breakout Session: Incorporating SD in SFSP

Session Description/Format/Interactivity Plan:

Need to improve your Serious Deficiency Process in the SFSP? Don’t reinvent the wheel! Join Arizona, Florida and Pennsylvania as they share their SFSP SD best practices, policies and procedures. 

Presenters/Speakers/Panelists:

Moderator: Sara Harmon, MI

Speakers: Kenny Barnes, AZ; Lisa Church, FL; Dianne Dabulis, PA

Location: Studio F

Session End Result/Take-Away:

State Agencies will learn strategies to add or improve the SD process in their Summer Food Service Program.

11:30PM – 1:00PM: Lunch

1:00PM – 2:00PM: Breakout Session: Managing Multi-State Sponsoring Organizations

Session Description/Format/Interactivity Plan:

USDA will explain requirements and regulations surrounding multi-state sponsoring organizations, and participants will learn best practices other State agencies are employing to effectively manage multi-state sponsoring organizations.

Presenters/Speakers/Panelists:

Moderator: Maggie Parker, VA

Speakers: Tamra Jackson, WY; Naomi Steenson, CO; Diane Golzynski, MI; Melissa Tramontana, USDA          

Location: Studio B

Session End Result/Take-Away:

Participants will take away ideas/processes/procedures to assist in the management of multi-state sponsoring organizations.

1:00PM – 2:00PM: Breakout Session: Civil Rights

Session Description/Format/Interactivity Plan:

Interested in understanding the latest in policy guidance surrounding civil rights in Child Nutrition Programs? This session will cover highlights from FNS’ Office of Civil Rights including meal modifications for children with disabilities and reasonable accommodations.

Presenters/Speakers/Panelists:

Speaker: Michele Sazo, USDA Regional Civil Rights Officer

Location: Studio C

1:00PM – 2:00PM: Breakout Session: Understanding Financial Records & Audits (repeat)

Session Description/Format/Interactivity Plan:

This session will take you through financial reporting and financial audit/review  basics.audits can be confusing based on the size and type of the organization.session will give you a basic knowledge of what financial records to request for a financial review and how to read these records.addition, we will identify the source documents, which make up the financial reports in order to have an understanding of potential back-up documentation to request.will be able to take the information learned in this session to use on your financial audits to enhance your comfort level and understand when to raise issues.session is designed for attendees with and without general financial knowledge.

Presenters/Speakers/Panelists:

Moderator: Monica Herrera, MN

Speakers: Emily Bainbridge, MN; Cari Muggenburg, WI

Location: Studio D

Session End Result/Take-Away:

Understanding of critical documents needed for review and how to assess where there are more serious problem areas.

1:00PM – 2:00PM: Waiver Updates for SFSP

Session Description/Format/Interactivity Plan:

Did you submit a waiver for any of the rescinded SFSP memos last year? Join the USDA and State Agencies to learn waiver expectations, data requirements, best practices and how to tailor your SFSP waiver requests for the future.

PowerPoint presentations (~15 minutes each and then time for questions panel style)

Presenters/Speakers/Panelists:

Moderators: Melissa Conner, AZ; Sara Harmon, MI

Speakers: Kenny Barnes, AZ;  Angela Kline, USDA FNS; Debby Hammack, USDA MPRO; Cheryl Johnson, KS

Location: Studio E

Session End Result/Take-Away:

Attendees will understand why the waivers are required, how often they are to be submitted and learn best practices to use for the SFSP waiver process.

1:00PM – 2:00PM: Breakout Session: Exploring Grains Ounces Equivalents with Team Nutrition

Session Description/Format/Interactivity Plan:

This session will introduce State agencies to USDA’s training and technical assistance resources to help CACFP operators measure grains using ounce equivalents and provide an opportunity to receive hands-on training using the newest tools. Please download the Food Buying Guide for Child Nutrition Programs mobile app prior to this session at: https://www.fns.usda.gov/tn/food-buying-guide-mobile-app

Presenters/Speakers/Panelists:

Speakers: USDA FNS: Andrea Farmer, Sarah Smith-Holmes, Alicia White, Sheldon Gordon 

Location: Studio F

2:00PM – 2:15PM: Break

2:15PM – 4:15PM: General Session: USDA Q & A

Session Description/Format/Interactivity Plan:

Join us for an open conversation with USDA! This is your opportunity to discuss key questions you have submitted with some of USDA’s senior leaders in an informal setting.

Presenters/Speakers/Panelists:

Speakers: USDA FNS + CN Directors

Location: Salons 1–4

4:15PM – 4:45PM: Wrap-Up Discussion/complete evaluations: Breakout of States by Size

Session Description/Format/Interactivity Plan:

An opportunity to discuss the day’s topics in a more informal setting with your peers based on size of states.  

Group #1 — Blue      Studio C

Group #2 — Red       Studio E

Group #3 — Green   Studio D

Group #4 — Orange Studio B

December 5, 2019

7:30AM – 9:00AM: Regional Breakfast/ Discussions

7:30AM – 8:00AM: Breakfast

8:00AM – 8:55AM: Discussions

Continental Breakfast: Regional Breakfast/Discussions

Western Region: Studio B

Mountain Plains Region: Salon 4

Southwest Region: Studio D

Midwest Region: Studio A

Southeast Region: Studio E

Northeast Region: Salons 1-3

Mid-Atlantic Region: Studio C

9:00AM – 12:00PM: Executive Training Session: Procurement: Beyond the Basics – Navigating the Nuances

Session Description/Format/Interactivity Plan:

While the general procurement requirements of Uniform Guidance (2 CFR) are consistent across Federal programs, Child Nutrition Programs have specific program requirements. In this session, USDA will provide a brief overview of the general procurement requirements and discuss program specific regulations that differ across programs.  This session will also include two panels consisting of USDA and State agencies that will discuss managing food service management company contracts and reviewing procurement at the sponsor/institution level for the CACFP and SFSP.

Presenters/Speakers/Panelists:

Moderator: Vonda Ramp, PA

Overview: USDA: Sandra Foss, Dylan McKinnon, Courtney Haueter

Managing FSMC/Vended Meal Contracts Panel: USDA:Courtney Haueter, Sandra Foss, Dylan McKinnon; Cecilia Beauduy, PA; Angela Olige, TX; Laura Hogdson, KS

State Agency Procurement Reviews Panel:Sean Monahan, USDA; Erin Raczynski, AZ; LaMonika Jones, GA

Location: Salons 1–4

Session End Result/Take-Away:

USDA is looking into providing a chart that is going through clearance, as well as a “what to look for in a procurement review” card.

12:00OPM – 1:00PM: Lunch (on your own)

1:00PM – 2:00PM: Breakout Sessions: (4) Breakout of the States by Size

Session Description/Format/Interactivity Plan:

An opportunity to discuss this morning’s topic in a more informal setting with your peers based on size of states. 

Group #1 — Blue      Studio C

Group #2 — Red       Studio E

Group #3 — Green   Studio D

Group #4 — Orange Studio B

2:00PM – 3:00PM: Report Out Procurement Discussion

Speakers: Vonda Ramp, PA; Sandra Foss, USDA FNS

Location: Salons 1–4

3:00PM – 3:30PM: Closing/Wrap-Up

Location: Salons 1–4

NOTE: All attendees must be employed by a State Agency or Federal/State Department of Agriculture/Department of Education in order to register for this meeting.

The Institute of Child Nutrition is committed to making all meeting activities accessible to all attendees. For special needs, including dietary, please contact Margaret Schaff or call 800-321-3054